The Old Philologians Association
Rules of the Association as amended
1. The Association shall be called "The Old Philologians".
2. The objects of the Association shall be to maintain and further
good fellowship among the past pupils of St Marylebone Grammar School
and those who were associated with it, and to keep alive the name
and record of the School.
3. All who were educated in the School, and all who were Governors
of it or members of its staff, shall be eligible as Members, subject
to election by the Committee. In addition, on the recommendation
of the Committee, a General Meeting shall have power to elect as
an Associate Member, a relative of a Member who has died if that
relative expresses a wish to continue to be involved in the Association's
activities. An Associate Member shall not have power to vote at
4. Subscriptions shall be payable with applications for admission
to Membership or Associate Membership and renewable in January each
year. At its autumn meeting each year, the Committee shall fix the
subscriptions for the next year for United Kingdom and overseas
Members. The Committee shall have power to declare that a Member
whose subscription is twelve months in arrears shall cease to be
5. There shall be an Annual General Meeting of the Association in
the first half of each year at which the business required by these
Rules and any other suitable business shall be done.
6. The management of the Association shall be vested in the Committee,
which shall consist of the Officers, eight Elected Committee Members
and additional Committee Members co-opted in accordance with these
Rules. The Committee shall meet not less than three times in each
year, shall elect its Chairman from amongst its Members, shall have
power to act not withstanding a casual vacancy and shall have the
powers provided in these Rules. Four Members of the Committee shall
constitute a quorum. The Committee shall cause books of accounts
to be kept with respect to all sums of money received and expended
by the Association. The Committee shall cause to be prepared and
audited and laid before the Association at every Annual General
Meeting, an income and expenditure account.
7. The Officers shall be the President, the Treasurer and the Secretary.
They shall be elected at the Annual General Meeting to serve until
the next such Meeting. The Committee shall have power to accept
the resignation of any Officer and to make an acting appointment
if any kind of vacancy occurs among the Officers. The chairman of
the Committee, the Treasurer and the Secretary shall each make a
Report to the Annual General Meeting.
8. Of the eight Elected Committee Members, two shall retire each
year as they complete a four year term of office. At the Annual
General Meeting, replacement Committee Members shall be elected
by show of hands. A retiring Committee Member may be nominated for
re-election. Nominations may be made in advance of the Meeting to
the Secretary or by proposal at the Meeting itself. If, for any
reason, an Elected Committee Member does not complete his term of
four years, an election for the remainder of the term shall be made
at the next Annual General Meeting. The Committee shall have power
to accept the resignation of an Elected Committee Member and of
any other Member of the Association. The Committee shall also have
power to presume the resignation of an Elected Committee Member
who fails to attend two consecutive Committee Meetings without offering
9. The Committee shall have power to co-opt Additional Committee
Members, as it may think fit. The Annual-General Meeting may direct
the Committee to co-opt named Additional Committee Members. These
co-opted Members shall serve until the next Annual General Meeting.
The Committee shall also have the power to appoint sub-Committees.
10. An Examiner shall be appointed at the Annual General Meeting.
He shall serve until the next Annual General Meeting and shalt receive
such remuneration, if any, as the Annual General Meeting may decide.
The Committee shall have power to accept the resignation of an Examiner
and to make an acting appointment until the next Annual General
Meeting if any kind of vacancy occurs. The Examiner shall make a
Report to the Annual General Meeting on the Treasurer's Report and
Statement of Accounts.
11. On the recommendation of the Committee, a General Meeting shall
have power to elect as an Honorary Member of the Association any
person who has shown particular interest in its activities or in
the memory of St Marylebone Grammar School. An Honorary Member shall
be elected for life and shall not be required to pay a subscription.
An Honorary Member shall have power to vote at Meetings. The Committee
shall have power to waive the subscription of any member in exceptional
12. The Committee may at any time call a Special General Meeting
of the Association in accordance with these Rules.
13. The duties of the Secretary shall include the despatch to all
Members of Notice of the Annual General Meeting and of any Special
General Meeting. Such Notice shall incorporate or be accompanied
by the Agenda for the Meeting so that in the ordinary course of
post it will be delivered not less than fourteen days before the
date of the Meeting.
14. Those present at an Annual General Meeting or a Special General
Meeting shall form a quorum. At any Meeting of the Association a
resolution put to the vote shall be decided on a show of hands unless
the Meeting itself asks for a secret ballot.
15. The president shall take the Chair at the Annual General Meeting
but the Chairman for the Meeting shall be elected by the Meeting
if the President is not present or expresses unwillingness to take
the Chair. The Chairman at a Special General Meeting shall be elected
by the Meeting.
16. The Committee shall, subject to the approval of a majority of
Members at a General Meeting of the association, have power to disband
the Association at such time as it considers the number of Members
so small that it cannot continue meaningful activities and to dispose
of the assets of the Association in accordance with the wishes of
a General Meeting.
17. These Rules may be altered or replaced only by an affirmative
vote of not less than two-thirds of those present at a General meeting
and only if, and to the extent that, notice of the change(s) is
given in the Agenda. Drafting changes may be made without notice
at such a Meeting but not changes of substance.